THE ARTILLERY CLERKS′ ASSOCIATION TREASURER
Voluntary membership to any organisation carries with it individual obligations and responsibilities. These range from commitment of time and resources by active members to simply adhering to minimum membership guiding principles by all enrolled members. To-this-end, the financial well-being of our Association relies on the payment of the annual subscriptions on time.
Subscriptions: The annual subscription is £15 with effect from 1st January 2019 and should be paid on or close to the 1st January.
There are still 27 members who have been paying £5.00 from 2013 at the time of the last increase to £10.00. This total is reducing as members change their payment methods. Outstanding subscriptions total £2400.00 as of 9th June 2018. There are 35 members who have not paid their 2018 subscriptions. The Treasurer is doing his utmost to chase these outstanding subscriptions and has contacted those members by letter requesting their payment.
In accordance with the Association’s policy on suspension, the Treasurer has written to all members who have not paid their subscriptions for a period of 3 years. There are currently 45 members shown as ‘suspended’. There could be a possible further 9 suspensions in 2018. Letters were posted in May 2018.
Direct Debit: All members are urged to pay subscriptions by the preferred route of Direct Debit mandate. The administrative burden of the Treasurer would be significantly eased and simplified if all personnel paid their subscription by the Direct Debit mandate system. Those paying by Direct Debit should see an automatic £15 taken from their bank account by the Association on or close to the 1st January 2019.
A Direct Debit can only be set up by the organisation to which you're making the payment. Normally, you sign a mandate that gives the company permission to take funds from your account in an agreed way – like a monthly gym membership or your mobile phone bill. It normally confirms who's receiving the payment, the account to be debited, the amount and the dates of the payment. The Direct Debit Guarantee scheme protects payees so that any amount debited in error is refunded immediately.
Standing Order: This method of payment requires members to manually setup an instruction with their bank to make the annual subscription payment to the Association. Once set up with your bank you can then enjoy peace of mind that your annual subscription will be paid on time, in one convenient payment. The onus is on members that are paying by Standing Order to change the amount they have instructed their bank to pay to £15 with effect 1st January 2019.
A standing order is a regular payment that you can set up to pay other people, organisations or transfer to your other bank accounts. You can amend or cancel the standing order as and when you like.
Gift Aid: This is an excellent source of income to the fund. The Association cam claim back the £2.50 tax for every subscription paid. To date £2374.81 has been claimed back from HMRC for the Association. For the Association to claim our members must complete the Gift Aid Declaration form. The Treasurer encourages those Members who have outstanding subscriptions due, to commit to the Gift Aid scheme and to the Direct Debit payment method.
Charity Status: Due to the change in HMRC departments, the Association has had to re-submit our application for charity status.
Insurance: The insurance for the fund is valid until 31 Mar 19. It is placed with Towergate Wilsons. The cost this year was £331.80. This includes personal accident cover for the Chairman, Secretary, Treasurer, Reunion Secretary, Standard Bearer and Regional Secretaries.
RAA Draw Tickets: Annually we support the RAA Draw by purchasing tickets. Each member has been allocated a ticket with the remainder held by the Association. The draw will take place on the 8th August 2018 at Larkhill.