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Reunion Weekend

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The Artillery Clerks′ Reunion and Association Dinner is held at present in the Royal Artillery Sergeants′ Mess, Larkhill and is open to all members of the Artillery Clerks′ Association and strong attendance is always expected.

Each member of the Association will receive a copy of the Calling Notice in the annual edition of Crossed Quills. The Calling Notice will provide members with all of the necessary and up-to-date details regarding the reunion weekend.

For those members arriving by car, vehicle details will be left at the Guardroom for a weekend pass.

Timings for the reunion weekend are shown below and are a rough guide; they will be updated nearer .


Those members arriving on Friday are advised that an evening meal is available in the Mess. Timings shown below:

  • 1645 hrs-1730 hrs  -  Evening Meal (Sgts′ Mess Pay-As-You-Dine)
  • 1900 hrs-2300 hrs  -  Sgts′ Mess Bar Open


  • 0900 hrs-1300 hrs  -  Breakfast Brunch (Sgts′ Mess Pay-As-You-Dine)
  • 1200 hrs-1400 hrs  -  Mess Bar Open
  • 1700 hrs-1815 hrs  -  Artillery Clerks′ Association Annual General Meeting
  • 1840 hrs-1845 hrs  -  Re-union Photograph
  • 1845 hrs-1930 hrs  -  Pre-Dinner Drinks
  • 1930 hrs  -  Reunion Dinner
  • 2359 hrs  -  Bar Closes

Sunday morning

  • 0900 hrs-1300 hrs  -  Breakfast Brunch (Sgts′ Mess Pay-As-You-Dine)


Friday evening: Jacket, trousers, and tie.

The Reunion Dinner: Mess Kit for serving members and black tie (with medals) for retired members.


Officers′ Mess: Members wishing to use the Officers′ Mess are asked to contact the Officers′ Mess Secretary direct on 01980 845814 to book their own accommodation. These members will pay for the Reunion Dinner cost only to the Reunion Secretary but must settle their own Mess Bill direct with the Officers′ Mess before they leave.

Sergeants′ Mess: Unless members have booked their own accommodation in the Officers′ Mess, most members accommodation for the weekend is situated close to the Sergeants′ Mess, in single en-suite rooms in transit blocks. These are chargeable and the total cost of the Reunion will depend on the length of your stay. All accommodation is booked centrally by the Reunion Secretary (less Officers′ Mess).

Top Tip: Don′t forget to pack a towel or two, as these are not provided by the mess.


The cost of the Reunion Dinner is around £50 for every member (unless advised otherwise in the calling notice). Where members are staying over in the Sergeants′ Mess accommodation there will be a small charge depending on the length of stay. Officers′ Mess accommodated members will only pay for the Reunion Dinner to the Reunion Secretary and settle their own Officers′ Mess Bill with the Officers′ Mess Secretary.

The present prices are shown below:

Dinner Only (no accommodation/Officers′ Mess): £50.00

Dinner & accommodation Saturday (Sgts′ Mess): £67.00

Dinner & accommodation Friday & Saturday (Sgts′ Mess): £84.00


The Central Sergeants′ Mess is now a Pay as You Dine facility so individuals will be asked to pay for each meal they take (less the Reunion Dinner).

Attendance Form and Reunion Payment Options

In all instances, an attendance form must be completed and sent, either by post or email, to the Reunion Secretary to book your place and accommodation for the weekend and Reunion Dinner. An attendance form will be sent out with the “Calling Notice“ via the Annual Edition of Crossed Quills.

Online Attendance Form

An online attendance form is now available by clicking button at the top of the screen. This form is sent direct to Reunion Secretary on submission.

Online Attendance Form

There are two options available for paying to attend the Reunion weekend and Association Dinner:

Post:  By cheque, made payable to the ‘Artillery Clerks’ Association’, or;

Electronic transfer:  Make an electronic bank transfer, using your surname as the reference, to the account details provided in the Calling Notice (members will receive one in the next edition of Crossed Quills).

Artillery Centre Access, Parking and other Administrative Points

Camp Access: The post code for the Artillery Centre, Larkhill is SP4 8QT. All access to the camp should be through the Main Gate by the Monument. All lists of attendees for the weekend will be held by the Guardroom who will issue a valid Gate Pass. You will need to show this pass in your car window screen throughout your stay in the Artillery Centre. The Guardroom can advise on the location of designated car parks. Please bring with you ID with your photograph on it.

Parking: Please ensure you have parked in a designated parking space as directed by the Guardroom.

Messing: All messing will be in the Sgt's Mess. Cash will be required for every meal (obviously the main Reunion Dinner is already paid for!) as Larkhill is now a Pay-As-You-Dine facility. Do not forget to fetch your change to meal times. Meals are on average around £5.

Mess Bills: The Reunion Secretary will pay a central Mess Bill for all those staying the accommodation. If you are presenbted with a bill, please pass it on to the Reunion Sectretary to sort out.

Smoking: In line with Government and MoD policy there is NO SMOKING inside any building - this includes accommodation rooms.

The Annual General Meeting: This will take place in the main bar on the Saturday of the weekend at 1700 hours. All Association Members are urged to attend.

Photograph: A Reunion photograth will be taken immediately following the AGM. All Association Members are urged to attend.

The Reunion Dinner: We shall sit down for the Reunion Dinner at 1930 hours. There will be a comfort break following the Loyal Toast. The kitchen is aware of any special dietary needs previously notified to myself.

Bar Timings: Please be aware that the Executive Committee of the Army Board has enforced stringent bar opening times to try and counter the perceived "drinking culture" within the Army. This means the bar will close at 2300 hours on Friday night (bar cleared by 2330 hours) and at 2345 hours on Saturday night (bar to be cleared by 2359 hours). I would appreciate Member cooperation in ensuring we adhere to these rules. This an Army wide policy and not just specific to Larkhill/the Gunners.